| This page includes tips on how to increase the effectiveness of your corporate e-mail disclaimer strategy, and lists sample disclaimer statements. Policy Patrol works with Exchange 2007, Exchange 2003, Exchange 2000, Exchange 5.5, Lotus Notes/Domino and any other SMTP mail server. 1. Extensive external
disclaimer:
Note: Privileged/Confidential information may
be contained in this message and may be subject
to legal privilege. Access to this e-mail by anyone
other than the intended is unauthorised. If you
are not the intended recipient (or responsible
for delivery of the message to such person), you
may not use, copy, distribute or deliver to anyone
this message (or any part of its contents ) or
take any action in reliance on it. In such case,
you should destroy this message, and notify us
immediately. If you have received this email in
error, please notify us immediately by e-mail
or telephone and delete the e-mail from any computer.
If you or your employer does not consent to internet
e-mail messages of this kind, please notify us
immediately. All reasonable precautions have been
taken to ensure no viruses are present in this
e-mail. As our company cannot accept responsibility
for any loss or damage arising from the use of
this e-mail or attachments we recommend that you
subject these to your virus checking procedures
prior to use. The views, opinions, conclusions
and other informations expressed in this electronic
mail are not given or endorsed by the company
unless otherwise indicated by an authorized representative
independent of this message.
2. External disclaimer:
This message is confidential. It may also be
privileged or otherwise protected by work product
immunity or other legal rules. If you have received
it by mistake, please let us know by e-mail reply
and delete it from your system; you may not copy
this message or disclose its contents to anyone.
Please send us by fax any message containing deadlines
as incoming e-mails are not screened for response
deadlines. The integrity and security of this
message cannot be guaranteed on the Internet.
3. Departmental disclaimer - Sales:
All quotes from [Company] are valid for 30 days
following the date of email transmission. The
company's standard terms & conditions apply
to all orders. Our company accepts no liability
for the content of this email, or for the consequences
of any actions taken on the basis of the information
provided, unless that information is subsequently
confirmed in writing. Any views or opinions presented
in this email are solely those of the author and
do not necessarily represent those of the company.
Finally, the recipient should check this email
and any attachments for the presence of viruses.
The company accepts no liability for any damage
caused by any virus transmitted by this email.
[Date]
4. Internal disclaimer:
Employees of [Company] are expressly required
not to make defamatory statements and not to infringe
or authorize any infringement of copyright or
any other legal right by email communications.
Any such communication is contrary to company
policy and outside the scope of the employment
of the individual concerned. The company will
not accept any liability in respect of such communication,
and the employee responsible will be personally
liable for any damages or other liability arising.
Employees who receive such an email must notify
their supervisor immediately.
5. Confidentiality header:
This email and any files transmitted with it
are confidential and intended solely for the use
of the individual or entity to whom they are addressed.
If you have received this email in error please
notify the system manager.
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